PHOTOGRAPHY POLICY
TERMS
‘The Venue’ herein refers to Xscape Milton Keynes, including all common areas and exterior spaces.
‘Photographic activity’ herein refers to any activity including, but not limited to, photography on mobile telephones, digital cameras, SLR cameras and video cameras. This also includes the use of any supporting paraphernalia including (but not limited to) tripods and lighting gantries.
OUTLINE OF POLICY
The venue is private property, owned and managed by Xscape Milton Keynes Partnership. For purposes of security, data protection, customer safety and brand protection, the security team at the venue reserve the right to approach any person engaged in photographic activity.
DETAILS OF POLICY
1. Commercial Photography
i. All commercial photographic projects must be approved in writing by a member of the Xscape management team.
ii. A ‘Commercial Photography Waiver’ must be signed by an authorised representative of the organisation, and handed to, and authorised by the Xscape management team prior to any activity taking place.
iii. A copy of the organisations public liability insurance (minimum liability £5 million) must be provided to Xscape prior to any activity taking place. The Venue also reserves the right to request copies of criminal records bureau checks, or any other relevant paperwork.
iv. A fee may be payable for any commercial photography taken at the venue. This fee may be waived at the discretion of Xscape management. Remuneration is at the full discretion of Xscape management and will be arranged on an individual project basis.
v. Xscape Security will approach any photographer who is operating at The Venue without prior consent of the management team and reserve the right to ask them to leave The Venue.
2. Private Photography
i. To ensure optimum levels of security, data protection, customer safety and brand protection, public photography is not permitted at the venue, and all external doors leading to the venue show ‘No Photography’ signs.
ii. At the sole discretion of Xscape management, private photography may be authorised. To request permission to engage in photographic activity at the venue, customers must speak directly with the venue management team.
iii. In all instances where photography is authorised, the photographer must sign a ‘Private Photography Disclaimer’ in the presence of a member of the management team.
iv. Xscape Management reserve the right to request copies of public liability insurance, criminal records bureau checks or any other relevant documentation.
v. A location fee may be payable. This is at the sole discretion of the Venue management, and will be organised on an individual project basis.
vi. Xscape Security will approach any photographer who is operating at The Venue without prior consent of the management team and reserve the right to ask them to leave The Venue.
Policy Dated Monday 14th February 2011
Policy Review on Monday 13th February 2012
Written by Steven Gordon-Wilson
on behalf of Xscape Milton Keynes Partnership
COMMERCIAL PHOTOGRAPHY WAIVER
I, the undersigned, free and relieve the venue, Xscape Milton Keynes, and their respective tenants, officers, employees, members and voluntary assistants, of any liability for injury, loss or damage incurred by me, or caused by me to any other party whomsoever, whether due to negligence, breach of contractual or statutory obligation, or otherwise.
Complete as Appropriate
|
|
Location Fee Paid £ ______________________ |
|
|
Location Fee Waived |
|
|
Public Liability Insurance document received (copy, and attach) |
|
|
Other Documents received __________________________________ |
Signed ……………………………………………………..
Print Name ………………………………………………...
Media Organisation ………………………………………..
Date ………………………………………………………..
Authorised (For Xscape Milton Keynes Partnership)
Print Name ………………………………………………….
Sign …………………………… Date …………………….
PRIVATE PHOTOGRAPHY WAIVER
I, the undersigned, free and relieve the venue, Xscape Milton Keynes, and their respective tenants, officers, employees, members and voluntary assistants, of any liability for injury, loss or damage incurred by me, or caused by me to any other party whomsoever, whether due to negligence, breach of contractual or statutory obligation, or otherwise.
I understand that all images recorded of the venue remain the exclusive copyright of Xscape Milton Keynes Partnership, and may not be used for any commercial gain. Should I wish to use images for commercial purposes, I understand that I must obtain written permission from Xscape Milton Keynes Partnership.
I understand that I am operating as a guest of Xscape Milton Keynes Partnership, and agree to work at all times within the operational guidelines of the venue, and will co-operate with all requests of the management team, including security staff.
Complete as Appropriate
|
|
Location Fee Paid £ ______________________ |
|
|
Location Fee Waived |
|
|
Documents received _________________________________________ |
|
|
(Copy and attach) |
Signed ……………………………………………………..
Print Name ………………………………………………...
Media Organisation ………………………………………..
Date ………………………………………………………..
Authorised (For Xscape Milton Keynes Partnership)
Print Name ………………………………………………….
Sign …………………………… Date …………………….